An Outlook signature can include, among other things, text, contact details, links, a company logo, and other images.

Creating a signature in the new Outlook

These steps also apply to Outlook on the web.

1. Open Outlook.
2. Click on Settings in the top right corner.
3. Go to Accounts > Signatures.
4. Do you use multiple email accounts in Outlook? Then first select the account for which you want to set the signature.
5. Click on Add signature.
6. Give the signature a clear name.
7. Create your signature in the editing window. You can, among other things:
   • add text;
   • adjust font and font size;
   • add links;
   • insert an image or logo;
   • align and format text.
8. At the bottom, specify whether Outlook should use this signature automatically:
   • for new messages;
   • for replies and forwarded messages.
9. Click Save.

Manually inserting a signature

You do not have to add a signature automatically to every message. You can also select it manually per email.

1. Create a new email message.
2. Open the Message tab at the top.
3. In the Insert group, choose Signature.
4. Select the desired signature.

Modifying an existing signature

1. Open Settings.
2. Go to Accounts > Signatures.
3. Choose the signature you want to edit.
4. Adjust the text, links, images, or formatting.
5. Click Save.

Adding a logo or image

You can add a company logo or other image directly to your signature.

1. Open Settings > Accounts > Signatures.
2. Open the desired signature.
3. Place the cursor where you want to insert the image.
4. Choose the option to insert an image.
5. Select the desired image file.
6. Check whether the logo or image is displayed correctly.
7. Click Save.

Classic Outlook for Windows

Are you still using classic Outlook? Then the configuration works differently.

1. Open a new email message.
2. At the top, choose: Message > Signature > Signatures.
3. Under Select the signature you want to edit, click New.
4. Give the signature a name.
5. Create the signature under Edit signature.
6. Choose the email account for which the signature applies under Email account.
7. Set which signature should be added automatically for New messages.
8. Set whether a signature should also be used automatically for Replies/forwarded messages.
9. Click OK.

Modifying a signature in classic Outlook

You can also open existing signatures directly via:

Central management of signatures within your organisation

Within an organisation, it can be challenging to ensure that every employee always uses the correct and up-to-date email signature.

FLEXAMIT therefore works with a signature manager that allows email signatures to be centrally managed and automatically assigned to users.

If you want to know what is possible for your organisation, please contact FLEXAMIT Sales:

Signature does not appear automatically?